"Campaign funds may be used for loans [made] to bona fide charitable, educational, civic, religious, or similar tax-exempt, non-profit organizations. A substantial part of the proceeds cannot have a material financial effect on an officeholder, candidate, member of his/her immediate family, or campaign treasurer. The loan must also bear a reasonable relationship to a political, legislative, or governmental purpose. Unless otherwise prohibited, loans may also be made to a candidate, political party, or a committee." (Part VIII-A, [California] FPPC Campaign Disclosure Information Manual A, 1991)

1. Add New Loan

Select "Add New Loan" from the Loans menu and specify whether the committee is receiving or making the new loan:



Loans Menu with Loan Type Choice

Data entry for adding a new loan received or a new loan made is similar. This section details each step, first for receiving a loan and then for making a loan. Where they are substantially the same, only the screens or menus for receiving a loan are shown.

The pick list of names in the committee's database is presented.



Pick List of Names in Committee Database

If the lender or loan recipient is not on the list, press F10 to add, and a pick list of lender types (or recipient types, if making a loan) is presented. This list is the same as the pick list of contributor types, and varies depending on your committee type. For example, a California committee would choose from the following list:



Lender Types Menu

Select the lender type from the pick list, and the data entry screen for adding a loan received is presented (this example is for a loan from the candidate to the committee):



Candidate Loan Data Entry Screen

If entering a loan the committee is making, the following data entry screen format is presented:



Loan Recipient Data Entry Screen

For a loan received, enter the following required information: date received, due date (defaults to one year from computer system date), interest rate and the amount of loan. You should also include the deposit date, and check and ABA numbers so that Campaign Craftware can produce an accurate bank deposit slip. The description field is optional, and for your own informational purposes.

For a loan made by the committee, enter the following required information: date made, due date, interest rate and loan amount. For your committee's accounting, the check number must be included.

The data entry screens for adding loans received from a business, PAC, political party, other candidate controlled committee or a financial institution are presented in Section 4.1.3 on vendor screens. Note that the screens for a business and a financial institution are the same, as are those for small and broad based PACs and committees controlled by other candidates.

As noted earlier, the data entry screens for making a loan to one of these entities will be the same except for the loan information portion.

2. Edit Existing Loan



Loans Menu

Select "Edit Existing Loan" from the Loans menu and a list of existing loans is displayed:



List of Existing Loans

Use the arrow keys to select the loan you wish to edit and press ENTER, and the data entry screen for that loan is displayed. You may edit lender/recipient and loan information. These screens are identical to those described in Section 6.2.1 above.

3. Record Loan Payment



Loans Menu

To enter a payment received on a loan made, or a payment made on a loan received, select "Record Loan Payment" from the Loans menu. A list of existing loans will be displayed:



List of Existing Loans

If the selected loan is one received by the committee and already has one or more payments applied to it, a list of payments received by the committee is displayed:



List of Existing Payments Made by Committee

Select the payment you wish to edit, or press F10 to add a new payment. In either case, a screen similar to the following is displayed:



Payment Made on Existing Loan Data Entry Screen

All of the lender information is already filled in. Today's date and the next campaign check number are also filled in, but may be overridden. Enter the total payment amount and the principal and interest amounts. The principal and interest payments must sum to the total payment amount. If you enter an amount greater than the unpaid balance (shown below the payment information box) Campaign Craftware will reject it and prompt you to re-enter the payment amount.

If the selected loan is one made by the committee and already has one or more payments applied to it, a list of payments made to the committee is displayed:



List of Existing Payments Made to Committee

Select the payment you wish to edit, or press F10 to add a new payment. In either case, a screen similar to the following is displayed:



Payment Received on Existing Loan Data Entry Screen

Fill in the dates received and deposited (they default to the computer system date but may be overridden), the ABA and check numbers, and the total, principal and interest amounts. The total must equal the sum of the principal and interest entered. You may not enter a total principal amount greater than the unpaid balance.

4. Input Loan Guarantor



Loans Menu

To record a loan guarantor, select "Input Loan Guarantor" from the Loans menu. A list of existing loans is displayed:



List of Existing Loans

Select the loan being guaranteed and the pick list of names in the committee database is displayed. If the guarantor's name is not on the list, press F10 to add, then select guarantor type from the pick list. This list is the similar to the pick list of contributor types, and varies depending on your committee type. For example, a California committee would choose from the following list:



Guarantor Types Menu

A data entry screen appropriate to the guarantor type selected is displayed. Fill it in completely.

If the guarantor's name is on the pick list, select it and the data entry screen with the guarantor's information is displayed:



Guarantor Information Data Entry Screen

Edit, if necessary, then press CTRL-W to confirm the loan's guarantor. For your information the date of the guarantee, the name of the lender or recipient and the loan amount are recorded.

5. Forgive a Loan



Loans Menu

When a lender agrees to or decides to forgive a loan to the committee, or when the committee forgives a loan made, the forgiveness becomes a monetary contribution. Use the "Forgive a Loan" module to ensure that Campaign Craftware correctly converts the loan to a monetary contribution and reports the transaction on the appropriate schedules as required by your election authority.

To enter the forgiveness of a loan made to or received by the committee, select "Forgive a Loan" from the Loans menu. The list of existing loans is displayed:



List of Existing Loans

If you select a loan received by the committee, a data entry screen similar to the following is presented:



Forgive a Loan Received Data Entry Screen

Today's date is in the date field and the loan amount is in the amount forgiven field. If these are acceptable, press CTRL-W to complete the entry. You may edit both of those fields, as well as any of the fields in the lender information portion of the data entry screen.

If you select a loan made by the committee, Campaign Craftware displays the following data entry screen:



Forgive a Loan Made Data Entry Screen

Press CTRL-W to forgive the loan.

6. Delete a Loan



Loans Menu

NOTE: Use this function with caution! Its purpose is to begin a transaction over again. Never delete a loan that has been previously reported on disclosure statements.

To delete a loan, select "Delete a Loan" from the Loans menu. The list of existing loans is displayed. Select the one you wish to delete. The following screen is presented:



Delete Loan Description Screen

To confirm that this is the loan you wish to delete, type "Y" and press ENTER. Otherwise, make sure that "N" is highlighted and press ENTER to skip deleting this loan.

7. Third Party Repayment



Loans Menu

To record the repayment of a loan by a third party, select "Third Party Repayment" from the Loans menu. The list of existing loans is displayed. Select the loan you wish to record as repaid by a third party. The pick list of names is presented:



Pick List of Third Parties

Select the repaying third party from the list, or press F10 to add a name not on the list. The following is displayed:



Third Party Repayment Form

Note that the name of the third party selected from the pick list is in the Payor field. Press CTRL-W to complete the repayment operation.

8. Print Loan Summary