To manage bank transactions, such as maintenance fees, checking account interest and check printing, select "Bank Transactions (Add/Edit)" from the Bank Operations menu. This displays a list of previously entered transactions:

You may select an existing record for editing if you need to correct a mistake, or press F10 to add a new record. If adding a transaction, the following screen appears:

Enter a "P" if the transaction is a payment or an "I" if income (Campaign Craftware will not accept any other entry). A blank data entry screen for the transaction is presented:

Fill in the date (if other than the system date, the default), amount of the transaction and a description.

Both posting dates default to the computer system date. Enter the bank posting date shown on the bank statement or the credit debit memo. The campaign posting date should be the same as your system date. Then enter the amount of the transaction and a description.

NOTE: It is important to be accurate here – or else your treasury reports and or disclosure reports will be adversely affected, i.e., they will be incorrect.

If you select a previously entered transaction from the list of bank transactions, a bank transaction data entry screen is displayed and you may change any of the four fields:

To manage checks returned for insufficient funds or other reasons, select "NSF or Other Returned Checks" from the Bank Operations menu (NSF stands for Not Sufficient Funds). A menu is presented for you to select whether the check being returned is a contributor check or a campaign disbursement check:

When you make your selection, the appropriate pick list of names is presented: a pick list of contributor names if a contributor check is being returned; a pick list of payee names if a campaign disbursement check is returned. As an example, the following contributor name pick list is presented:

Select the name of the contributor or payee whose check is being returned and a list of that entity's checks is displayed:

Select the check to be returned. A data entry screen with a menu of check return reasons displays:

Select from the menu the reason the check was returned. Enter the date on which the bank adjusted the account, if other than today, and enter any bank charge associated with the check return. Press CTRL-W to record the return.

To mark your checks cleared, when you receive your bank statement, select "Mark Cleared Checks" from the Bank Operations menu. A list of checks disbursed from the campaign checking account is displayed:

The second column of the list indicates whether the check has been cleared. To clear a check, highlight it, using the mouse or the up and down arrow keys, and press the spacebar. If you inadvertently mark a check, you may unmark it by highlighting it and pressing the spacebar again. (The spacebar toggles on and off.)

To void a campaign check, select "Void a Check" from the Bank Operations menu. A data entry screen is displayed for your entry of the voided check number:

A screen containing the date, payee and amount of the check is displayed asking if the check has been reported on a disclosure statement:

If the check has not been reported, enter "N" and the procedure is completed.

If the check has been reported on a disclosure statement, enter "Y" and the following screen displays:

Enter the date the check was voided and the reason for voiding the check. That completes the procedure.

NOTE: A voided check number will remain in the database. Do not void a check you wish to re-enter. Either re-edit the information or delete it (see Section 12.1.6 in System Maintenance) and begin again.

Select "Funds Available" from the Bank Operations menu to determine the current balance of the campaign checking account.

An information screen presents the cash on hand amount:

The account activity summary prints a report of all disbursement checks, deposits and bank transactions occurring on the campaign checking account during a user-specified period.

To print a summary of the campaign account activity, select "Account Activity Summary" from the Bank Operations menu. The data entry screen for starting and ending dates for the summary is presented:

Fill in the dates for the period you wish included, press CTRL-W and the report will be printed. An example follows:

Account Activity Summary

for

11/20/93 to 12/20/93

Date: 12/20/93

COMMITTEE TO ELECT PIKE FOR SHERIFF

PAGE 1

CHECKS &

DATE CHECK# DESCRIPTION DEPOSITS CHARGES

------------------------------------------------------------------------------------------------------

11/28/93 DEPOSIT 50.00

12/08/93 109 Committee to Save Endangered Wildflowers, Yes on B 100.00

12/08/93 DEPOSIT 1,000.00

12/15/93 DEPOSIT 100.00

12/16/93 Bank Transaction: Check printing 18.33

12/16/93 Bank Transaction: Misc. fee 1.11

12/17/93 110 Mr. Terry Bluegill 122.93

12/19/93 111 Hotel De Marcos 322.88

------------------------------------------------------------------------------------------------------

Totals: 1,150.00 565.25

Net Change for Period: 584.75

Cash on Hand (12/20/93): 7,622.25

The check register report lists all checks written on the campaign checking account during a period specified by the user, including date, payee, amount, check number and whether the check has cleared.

Select "Check Register" from the Bank Operations menu to instruct Campaign Craftware to produce a campaign checking account check register. The following data entry screen for the start and end dates of the period the register will cover is displayed:

Enter the desired dates, press CTRL-W, and the register is printed. An example follows:

PAGE NO. 1

12/20/93

COMMITTEE TO ELECT PIKE FOR SHERIFF

CHECK REGISTER

REPORT PERIOD 11/20/93 TO 12/20/93

__________________________________________________________________________

NOT

CK # DATE PAYEE NAME AMOUNT CLEARED

__________________________________________________________________________

12/16/93 The Bank of Armadillo 1.11

12/16/93 The Bank of Armadillo 18.33

109 12/08/93 Committee to Save Endangered 100.00 *

Wildflowers, Yes on B

110 12/17/93 Mr. Terry Bluegill 122.93 *

111 12/19/93 Hotel De Marcos 322.88 *

112 12/20/93 VOIDED CHECKS 0.00

The deposit record lists for a designated date each check included in a bank deposit, with the name on the check, the check and ABA numbers, the amount and the type of receipt (Monetary, Other income, Loan, etc.).

To produce a bank deposit record, select "Deposit Record" from the Bank Operations menu. A data entry screen for the deposit date displays:

After entering the date of the deposit, fields for entry of currency and coin amounts appear only if there is cash in the deposit (as indicated in the check number field):

Enter the split between currency and coin amounts, if any, and press CTRL-W to print record.

COMMITTEE TO ELECT PIKE FOR

The Bank of Armadillo

3333333

RECORD OF BANK DEPOSIT Page 1

12/20/93

____________________________________________________________________

Check

Name of Contributor Number ABA No. Amount Type

____________________________________________________________________

Mr. Ali Baba 1212 11-11 10.00 M

Hotel De Marcos 1233 11-1233 110.00 O

MS Colleen Sprague 436 11-13 50.00 M

____________________________________________________________________

No. of Items: 1 *** Total *** $170.00

============================

Currency $125.00

Coin $0.00

Checks $170.00

======================

Total $295.00

This report should be printed for every deposit made, attached to copies of the checks in the deposit and filed chronologically for future reference by the campaign or FTB auditors.

Some campaigns choose to include this report with their official bank deposit ticket and checks as it facilitates the proofing clerk’s job.

The deposit ticket produced by Campaign Craftware may be accepted by the bank with which the campaign has its checking account, instead of having to fill out the bank's own tickets. Complete the bank's coded deposit ticket with the total amount of the deposit, the number of items and write "See Attached" across the ticket. Then, simply print this ticket, attach it to the bank's coded deposit ticket and make the deposit.

To produce a bank deposit ticket, select "Print Deposit Ticket" from the Bank Operations menu. A data entry screen for the deposit date displays:

After entering the date of the deposit, fields for entry of currency and coin amounts appear if "CASH" has been entered into the check number field:

Enter the currency and coin amounts, if any, and press CTRL-W to print deposit ticket.

Deposit Ticket

COMMITTEE TO ELECT PIKE FOR SHERIFF

ID NO. 924365

The Bank of Armadillo

600 North B Street

Whales, CA

______________________________

Currency 0.00

______________________________

Coin 0.00

______________________________

Checks

------------------------------

1 11-11 10.00

2 11-13 50.00

------------------------------

Account No. 3333333

12/20/93 Page 1

------------------------------------------------------------

COMMITTEE TO ELECT PIKE FOR SHERIFF

ID NO. 924365

The Bank of Armadillo

600 North B Street

Whales, CA

¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾

Total Checks 60.00

Total Cash 125.00

Total 185.00

¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾

------------------------------

Account No. 3333333

12/20/93 Page 2

NOTE: Take samples of the computer generated deposit record and deposit ticket to the bank’s operations officer and determine which of these two options is acceptable or preferred by their staff.